Minutes
Fall Meeting
November 5, 2004
Columbia University, NYC

Present: Lynn Shirey (Chair), Pamela Graham, Fernando Acosta-Rodríguez, Particia Figueroa, Joe Holub, Eduardo Lozano, Edmundo Flores, Peter Stern, Miguel Valladares, Cesar Rodríguez, David Block, Angela Carreño, Darlene Hull (recorder)

I. Web site

Fernando Acosta-Rodríguez continues to manage LANE webpage.
New URL <www.lanelibraries.org> working fine.
We will continue to maintain the Union List of Current Newspapers and Selected News and Business Magazines. Report holdings ONLY if your library has current subscription. Discussion on whether to attempt to identify what newspapers or news magazines are available via large aggregators or other databases ended in decision that, NO - too unmanageable and volatile.

Country assignments - a few changes. Current list of assignments is as follows:

Brown - Haiti, Paraguay
Columbia - Brazil
Cornell - Ecuador, Peru
Dartmouth - Argentina, Venezuela, Uruguay
Harvard - Colombia, Cuba, Spain
NYPL - NONE
NYU - Mexico
UPenn - Portugal
UPitt - Bolivia
Princeton - Chile, Honduras, El Salvador
Rutgers - Panama, Costa Rica
UConn - Dominican Republic
UMass - English-speaking Caribbean
Yale - Puerto Rico, Nicaragua, Guatemala

For the above country assignments each LANE members has responsibility to:

a. Verify that all Web links for newspapers and magazines working
b. Recommend new relevant titles
c. Identify non-current titles to be deleted
d. Verify if your library has current subscription to any of the titles listed.
e. Indicate format and source of your current subscription

Action Item: SEND ALL NEW/CORRECTED INFORMATION FOR ALL OF THE ABOVE CATEGORIES TO FERNANDO BY MARCH 1, 2005.

II. Microfilm sets and historic newspaper union listing

Action item: Decision to rely on individual libraries to maintain lists linked on the Latin American Resources page at that institution. Please announce existence of lists, updates, etc. to the LANE e-mail list.

III. Video lists

Action item: Same decision as above. For those who are able to maintain a list of L.A. related videos at their individual institutions, please announce link on LANE list.

Discussion: Princeton preferring a catalog record solution in order to collocate L.A. videos (e.g., in a MARC field add "Latin American & Iberian Video Collection") All institutions reported on status of video collecting at respective libraries. Histories varied from "Been doing it forever" to "Just recently given responsibility". Requests for film increasing rapidly at all institutions.
Circ policies in all institutions are opening up to more lending - varies from "for teaching purposes only" to "to anyone, anytime". Videos/DVD housed in a variety of locations in libraries, in Circ, in separate Media library, in Latin American Library.

Other video discussion items:
Princeton converting some lesser quality video done by groups such as local indigenous groups and NGOs to DVD.
Distributors: www.FNAC.es is a Spain film distributor used by some libraries. OXXO - distributor of Mexican films in U.S. located in Arizona. Gayle Williams page, Angela's page at NYU, Berkeley Media Center site.

IV. 19th and 20th century literary manuscripts

Action item: César should distribute the information he as collected from members to date.

V. Gifts & Exchanges

Discussion: Most reported that either Exchange and/or Gifts programs as well were dying or dead at their institutions. Both Harvard and Cornell are willing to send other folks dups in bulk without lists.

VI. SALALM 50th

Discussion: LASER has suggested a joint panel, with members from regional consortia, which will focus on cooperative collecting issues and experiences.

VII. Institutional News

Columbia: G&E dead ; New responsibility for videos and serials acquisitions to Pam for Latin American, Caribbean and Spain.

Princeton: Recent acquisition of literary archive of Juan García Ponce (Mexico); Silvina Ocampo correspondence; Julio Cortázar correspondence with Perla and Enrique Rotzait, Arcadio Díaz Quiñones, part 2 (correspondence with writers, intellectuals and others from Puerto Rico, Cuba, Argentina, and other places); Reina María Rodríguez (Cuba) - correspondence and manuscripts; José Donoso - correspondence and photos. Will purchase A la Izquierda movement collection from IDC ; also Partido dos Trabalhadores Archive; and Foreign Office files for Cuba and Mexico. Princeton has more pamphlet materials available for Peru, 1990s-2003, religion in Cuba, and other important collections. Will microfilm and possibly digitize the Guatemalan News and Information Bureau archive that extensively documents the civil war and political transition in that country. STORAGE - Fernando has to assign location (i.e., storage or library) at time of placing firm order.

Brown: Increase in collection development budget ; major purchases include, microfilm Diario Noticias, 1864-1964, IDC Religious Books from Colonial Latin America. A new Off-Site Storage facility is opening - Rock sending out large quantity of materials.

Penn: Purchased Conquistadores micro collection (British Library). Joe reported that the Library Film Series for Latin America has not been very successful - low attendance.

Pitt: Working on film database searchable by country and subject. Planned celebration for 40th anniversary of Latin American Center. G&E becoming problematic including issues of too much received, how and who to catalog, cost, etc. Gale/Thompson offering discounts up to 70% for microfilm sets. Pitt ordered $120,000.00 worth of film for $30,000.00. Pitt Library sending everything to STORAGE facility 50 blocks away with approx 12 hour turn around time. Approx 55% of collection in storage.

NYU: Regarding off-site STORAGE they have identified low-use stuff and moved all. Discussion now turned to what new receipts to send to off-site facility. Starting work on the recent donation of collection of the Research Institute of the Study of Man (non-hispanic Caribbean matierials). Mostly imprints form pre-1985, journal collection fairly unique in NYC area, 34 newspapers on micro, theses also included from and related to non-hispanic Caribbean, some archival materials of correspondence of Vera Rubin.

LC: Moratorium on purchase on non-law serials about to end. Flat budget. New blankets with: Puvill/Libros Portugal, Libros de Barlovento for P.R. and Dominican Republic, Luis Retta for Venezuela (including law) and for general Paraguay, Gavilanes for Law - Ecuador, Serac for law - Chile and Iturriaga for general Chile.

UMass: Budget restored to level of 4 years ago. Film purchase increasing. G&E continues.

Dartmouth: New Librarian from Harvard - starts in February. Searching for head of Acquisitions. New Head of Special Collections. Spanish Dept. new program for Uruguay. Will purchase A la Izquierda movement and Hunter College collection from IDC. Spanish theater database project on hold for the moment.

Yale: Purchase of La Opinión latino newspaper. Also Diario de la Marina (Cuba). Gay & Lesbian Center wants to acquire more from Latin America and Asia. Cesar recently on buying trip to Southern Cone looking for non-academic, non-standard materials. Initiative between Harvard and Yale to do REAL cooperative collection development of non-core materials for Mexico and Chile.

Cornell: New President with interest in International Studies. Cornell and UPitt partnership for Title VI will NOT continue. Receving preliminary records from all vendors except Bach. No longer have backlog of materials since lower standards for cataloging records - briefer records. Building state of the art off-site storage facility. Internal reorganization eliminated traditional collection development dept. and combined selecting, instruction, promotion of library into curriculum to subject specialists.

UConn: No G&E for a while now. Darlene sending all appropriate duplicates to Univ San Carlos in Guatemala initiated through relationships established via USIA grant funded exchange program. Will complete processing and finding aids to 2 archival collections this year, Puerto Rican 19th century court records and International Rescue Committee New Jersey office archive. Dodd Research Center Human Rights Prize deadline and award date changed to Spring - more information at http://doddprize.uconn.edu. Library spending more time and resources on initiatives such as audio streaming in online course reserve, scanning archival materials for online course reserve, creating digital collections.

Harvard: Purchases: Sur online, Latino collection from Alexander Press. Digitized Raul Prebish on DVD. New Film Studies undergraduate major.

VIII. Electronic journals, etc.

Discussion on methods for subscribing to foreign electronic - varies greatly. Often no site license option available, sometimes based on model of paper subscription, i.e., if you want 10 simultaneous users you buy 10 subscriptions (with password for each). El PAIS available in HTML only for years 1975-1990, in PDF 1990 to present.

IX. Vendor discussion.

Primarily discussed retirement of Montalvo and what will happen. David Block and other folks will initiate conversation with Montalvo to try to get more specific information about who is in what country.

X. DIRSA

Edmundo Flores provided a brief explanation and demo of BIVIR (Biblioteca Virtual) joint project between LC and DIRSA of Mexico. DIRSA gathers large list s of journals available in electronic format form Latin America, Caribbean and Spain and sends to LC for selection. Selected titles are added to database with common interface for LC use. Currently 149 titles. $30,000.00 per year cost.

XI. Demos

Patricia Figueroa demoed two databases:

CLASE - Citas Latinomaericanas en Ciencias Sociales and Humanidades (Free). Created by UNAM in 1975. 113 journals indexed for Latin America and Caribbean. Also available via FirstSearch.
Bibliografia de Literatura Española desde 1980. Incluyes books, proceedings, literary works and critical works, middle ages to present for Spain and former Spanish colonies. Cost approx. $1300.00/yr.

Other demoed databases were Carindex, RedALyC, and Scielo.

Darlene, the recorder, had to leave at this point ……

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